Why do we keep other people’s stuff?

In coaching an Outlook student recently this is was the question posed when we were discussing the email he was holding onto…

I asked him “why do you have a folder entitled ‘Fred’, is he your boss or direct staff?”,

“No”, he replied

“Is this communication directly concerning work you are responsible for?”

“No, it is emails that Fred sends me (or I am copied on from Fred), but it is about what Fred is responsible for…” he replied

Finally I ask, “Why do you need to keep Fred’s emails?”

“I guess I don’t, never really thought about it that way…” he replied

My students constantly hear me say “Delete it if you really Mean it, Don’t delete it if YOU NEED IT”.   Needing it should mean that you are responsible for this information.

If you are responsible for information or communication that also means you are responsible for finding it when you need it.

Keeping everything in your email program may not be the best solution.  Organizing of data is whole other story…

About these ads

One thought on “Why do we keep other people’s stuff?

  1. Regina

    Hello to every body, it’s my first visit of this webpage; this blog
    consists of remarkable and really good material designed for readers.

    Reply

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s